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BERZERK PRODUCTIONS - CHILD PROTECTION POLICY STATEMENT

  • Berzerk Productions is fully committed to safeguarding the well-being of its participants. All our staff are fully DBS cleared and First Aid trained. All staff also hold valid chaperone licenses.
  • Staff and Volunteers should be fully aware of the organisation's Child Safety guidelines.
  • They should also show respect and understanding for their own rights, safety and welfare and conduct themselves in a way that reflects the principles of Berzerk Productions.
  • The process of implementing the policy is the responsibility of the Creative Director – Mr. Aundre Goddard.
  • All staff are provided with a copy of the Berzerk Production's Child Protection Policy statement.

Data Protection Policy

Definition

GDPR: The General Data Protection Regulation

Responsible Person: Aundre Goddard (Creative Director)

Register of Systems: a register of all systems or contexts in which personal data is processed by Berzerk Productions

Data Protection Principles

Berzerk Production is committed to processing data in accordance with its responsibilities under the GDPR. Article 5 of the GDPR requires that personal data shall be:

  • Processed lawfully, fairly and in a transparent manner in relation to
  • Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial
  • Adequate, relevant and limited to what is necessary in relation to the purposes for which they are
  • Accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without
  • Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of
  • Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational

General provisions

  • This policy applies to all personal data processed by Berzerk Productions.
  • The Responsible Person shall take responsibility for Berzerk Productions ongoing compliance with this
  • This policy shall be reviewed at least
  • Berzerk Productions shall register with the Information Commissioner’s Office as an organisation that processes personal data.

Lawful, fair and transparent processing

  • To ensure its processing of data is lawful, fair and transparent, Berzerk Productions shall maintain a Register of
  • The Register of Systems shall be reviewed at least
  • Individuals have the right to access their personal data and any such requests made to Berzerk Productions shall be dealt with in a timely

Lawful purposes

  • All data processed by Berzerk Productions must be done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task or legitimate
  • Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with the personal
  • Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in Berzerk Productions

Data minimisation

  • Berzerk Productions shall ensure that personal data is adequate, relevant and limited to what is necessary in relation to the purposes for which they are

Accuracy

  • Berzerk Production shall take reasonable steps to ensure personal data is
  • Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to

Archiving / removal

  • To ensure that personal data is kept for no longer than necessary, Berzerk Productions shall put in place an archiving policy for each area in which personal data is processed and review this process  
  • The archiving policy shall consider what data should/must be retained, for how long, and

Data Retention

Photos/videos for 3rd party organisations (ie: schools) is stored for the period of time that the pupil attends the setting and for a maximum period of 6 months after they leave the setting. Data is then securely disposed of.

Security

  • Berzerk Productions shall ensure that personal data is stored securely using modern software that is kept-up-to-date.
  • Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorised sharing of
  • When personal data is deleted this should be done safely such that the data is
  • Appropriate back-up and disaster recovery solutions shall be in

Breach

In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, Berzerk Productions shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO.

Policy Review

This policy was reviewed June 2021 and is due for review June 2022.

Privacy Policy

Berzerk Productions is committed to protecting all personal information. This Privacy policy relates to our use of any personal data we collect from you and how it will used and protected.

What data do we collect?

  1. For our members we will collect their full name, date of birth, school year (if applicable), address, an email address, in case of emergency contacts e.g. parents, any relevant medical information.
  2. If you have signed up to our newsletter the only information we will keep is your name and email address for as long as you wish to be subscribed.

How do we collect your data?

  1. When you fill in an online booking form from our website for classes, auditions, free trials and holiday clubs.
  2. We would like to ensure that all data is up to date. Should information change you have the right to inform us and we will update the information. You can also request any outdated information be deleted and removed from our system.

What we use data for?

Members:

  1. Berzerk Productions uses personal information through a booking form to contact members and/or parents regarding class updates, free trials, or holidays courses and to give notification of events.
  2. To place photographic images and videos of staff, alumni and pupils in the company and retaining them for historical purposes. They will not be used for marketing if you have not given consent through the enrolment process.
  3. For storing emails and other communications to ensure we can keep our information up to date.
  4. For the promotions of services and benefits available to members and/or parents.
  5. Should you wish to limit or object to the uses above, please notify Aundre Goddard at info@berzerkproductions.com

How do we store your data?

  1. All information is kept on a password-protected computer.
  2. Incident forms will also be filled in online and kept securely for the appropriate time advised by The National Youth Association. After this time, they will be deleted and removed from our servers.
  3. Teachers and relevant staff members will be informed about any medical or personal information on a need-to-know basis.
  4. Access to the computer and passwords are only accessible to the Company Directors and senior administration staff.

How can you remove your data?

Email us a request that you would no longer like us to have your information and that you wish to unsubscribe.

Who do we pass information on to?

Berzerk Production will not pass your data on to anyone or any company without consent and instruction from you. If we are contacted by talent scouts, agents and exam boards we would recommend and encourage that you contact them personally, or we will seek permission personally.

Privacy Policies of other websites

Berzerk Productions website contains links to other websites. Our privacy policy only applies to our website. If you click on a link to another website, you will need to read their privacy policy. 

How to contact us?

If you have any questions regarding our privacy policy, the data we hold on you, or would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: info@berzerkproductions.com

Newsletter:

  1. Berzerk Productions uses your name and email address to send you a newsletter to keep you up to date and send you promotions of services, such as auditions, box office updates and classes.
  2. Should you wish to limit or object to the uses above, please notify Aundre Goddard at info@berzerkproductions.com  

How do we store your data?

  1. All information is kept on a password-protected computer in a locked office and a secure encrypted online sharing service. Incident forms will also be filled in online and kept securely.
  2. Data is kept whilst the member is actively in classes or productions, then archived for a period of 12 months. Consent is then sought to keep their details on file for further communication on projects that may suit the young person to be involved in and will always carry a removal option.
  3. Photos/videos for 3rd party organisations (ie: schools) is stored for the period of time that the pupil attends the setting and for a maximum period of 6 months after they leave the setting. Data is then securely disposed of.

Policy Review

This policy was reviewed June 2021 and is due for review June 2022.

ICO compliant organisation name: Berzerk Productions
Reference: ZA510669

© Copyright Berzerk Productions 2021

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